Working With a Staffing Agency - Complete Know-How

The global workforce and employment market are undergoing continuous change. The older workforce is retiring, younger job seekers have newer job expectations, remote work is emerging, and the increasing use of AI, machine learning, and automation has brought in a huge skill gap.

In such recruiting difficulties, it becomes harder for employers and business owners to focus on their core business operations. To combat the same problem, recruiting agencies have emerged as the saviors for businesses across the globe.

As more and more companies begin to rely on outsourcing for their recruitment needs, the success metrics of staffing partners are testified.

Does your business seeks staff for a short duration, or, is it in dire need of a reliable permanent employee?

Are you worried about hiring proficient staff that suits your company’s interests?

A recruiting agency is no doubt a solution to all your questions.

Staffing agencies act as the mediator between employers and workers. They aim at finding quality professionals who are suitable for a specific role at your company. Recruiting groups delve deep into the knowledge and skill that a candidate holds before recruiting him/ her for your purpose.

Choosing talented workers who are time efficient and an organizational fit is like an uphill battle for many business owners. Selecting suitable candidates, reviewing their applications, and negotiating salaries & allowances - the process is long & tedious and seeks the most precious asset for a business owner - “TIME”.

To save on time & energy and ensure perfect hiring, a business owner entrusts an employment agency.

If you are a business owner who’s new to the concept of outsourcing for recruitment, you might have some questions in mind.

How do employment agencies actually work?

What are the various roles they serve?

Why is the concept of collaborating with a recruiting partner suitable for you?

What are the benefits and work culture?

What does it bring to you in fruition if you work with one?

Let’s find out the answers.

Q1: How do employment agencies actually work?

As the same suggests, employment agencies have a simple aim: hunting for the right set of candidates to fill selective vacancies for their client businesses.

Choosing an adequate staff with the requisite level of expertise is a humongous task. Working with a recruiting agency helps the business owner to rely on the agency to furnish him/ her with the candidates best suitable for various job roles.

A business owner must specify to the employment agency, in clear terms, what they are looking for in their ideal candidate.

Accordingly, the agency works on the directives of the business owner’s needs and requirements.

Q2: What roles do recruitment agencies serve?

The various roles of the recruiting agency include the following :

  • Jotting down the requisites of the business owner like job responsibilities, the number of employees required, wages/salary limits, and the timeline to hire new workers.
  • Creating detailed job descriptions for candidates and making job postings.
  • Reviewing the applications of candidates, interviewing them about their domain of knowledge, clarifying their credibility, deliberating over salaries, work experience, etc.
  • Finalizing the candidates and helping the client with the onboarding process.

Q3: Why is the concept of collaborating with a recruiting partner suitable for you?

An employment agency is suitable for you as it reduces your time and effort.

  1. The agency crafts detailed job descriptions as per your needs.
  2. It circulates these job postings across an extensive network of sources for lead generation
  3. It sorts out the bunch of fitting talent from a large pool of potential candidates.
  4. There are multiple fronts on which the candidate is screened and his accountability is tested by the agencies’ learned professionals who carry truckloads of experience under their garb.
  5. It handles paperwork regarding all the new hires like taxes, contracts, and other payroll tasks.

All in all, there is nothing left for you to do except for taking regular updates and supervising the entire process.

Collaborating with a dedicated recruiting firm brings along a lot of advantages.

Here’s a blog that highlights the benefits of outsourcing your hiring process: Winning with M&M

Tips on Working with a Recruitment Agency

Now that you are clear on what purpose a recruitment agency serves and its advantages, here are a few tips that will smoothen your collaboration process:

#1 Make the Right Choice

With several staffing partners available in the market, the decision of finalizing one is not easy. The most recommended tip here is to select an employment agency that specializes in the type of personnel that you need.

#2 Know Your Partner

Before turning over your recruitment responsibilities to a third party, make sure you know their business dynamics well. Spend an ample amount of time researching about the agency, go through their website, ask for relevant case studies, and meet with the POC in person.

#3 Talk in Details

To save time and energy on both ends, make sure that you elaborate on your expectations and employment needs. Allow space for as many questions as possible, and also seek answers from your end too.

#4 Weigh the Costs

Obviously, there are costs associated with hiring an employment agency to fulfill your headcount needs. But, the overall process will turn out to be a net saving for you, given that you have made the right choice.

Finding qualified, organizational-fit talent can be complicated, confusing, and time-consuming. Hence you can save time, resources, money, and potential stress by joining hands with suitable hiring experts.

Moreover, reputable agencies tend to offer a satisfaction guarantee. Hence, if you end up with a finalized candidate not being suitable for the job, the firm will find a better replacement for the vacancy.

Also, once you have found a suitable recruitment partner, all of your future staffing needs are guaranteed to be taken care of easily.


As discussed above, collaborating with an effective recruitment agency can bring in several advantages and can reduce any business owner’s hiring hassles to zero.

At the same time, it is crucial to make a well-informed choice, so as to prevent losing money and time to a staffing partner not suited for your business’s dynamics.

M&M takes pride in being the #1 go-to choice for dozens of manufacturing clients across Ontario.

To give an example, we collaborated with FGF Brands and helped them get rid of a 6-months old hiring problem. Click here to read the success story.

We have helped various businesses with effortless staffing and would love to do the same for you.

In case you’re wondering, here’s a sneak peek into what collaboration with M&M looks like-peek.